Accounting of Grants for NGOs

Do you know how Grant is presented in your NGOs Financial Statements? As REVENUE or as LIABILITY ? This is one of the crucial question regarding accounting of Grants for NGOs. Generally, we depend on the Chartered Accountants on how our Financial Statements are prepared and presented. Sometimes presentation of Financial Statements become misleading and serve no purpose.

Today we learn how to do accounting of grants for NGOs which is more appropriate in present days.

Introduction – Accounting of Grants for NGOs

There is no clarity Inida regarding how grants should be presented. We have Indian Accounting Standard 20 which mainly dealt with  accounting of Government Grants and not grants for specific projects from Funding Agencies. However, considering Indian Accounting Standards #20 and US Statement of Financial Accounting Standard #117, we can derive following three methods of presenting Grants in the Financial Statements.

Option A – Grants treated as Revenue

Here, we consider Grants Received as Revenue of the current year whether it is related to current year or for next years. Thus, when two years project is sanctioned and total grant received in the first year only, we treat full grant as income of first year. See below image to understand presentation in Financial Statements.

 

In this method, you can see above that unspent grant of Rs 40 clubbed in Income and Expenditure Account as “Excess of Income over Expenses” . Due to this, it becomes difficult to know what funds lying in the I/E Account. Check out the Balance Sheet where I/E Account show Rs. 50 which comprise of Unspent Grants and Other Income.

Option B – Grant treated as Liability

Here, it assumes that, grants and funds received for specific project, is the liability of organization and not Income. Thus whatever grant received, whether for current year or next years taken to Balance Sheet and considered as Liability. Expense from such grant then deducted from the liability and net amount shown in the Balance Sheet. Checkout below how Financial Statements look if we treat Grant as Liability.

In this method, Balance Sheet present correct financial position. However, Income and Expenditure does not show much revenue except income earned by NGOs like Non Specific Donations and Interest Income.

Option C – Best of the above Two

Due to limitations of both the above method, we should presented financial statements as per this hybrid method using best of both the above methods. In this method, we consider that much revenue for current year which actually spent during the year and remaining balance transfer to next year as “Unspent or Unutilized Grant”. Lets have a look, how the financial Statements presented under this method.

In this method, Income Expenditure Account and Balance Sheet showing correct information and in self explanatory manner.

Conclusion

In India, there is no such proforma available in any Act regarding presentation of Financial Statements of NGOs. Thus as per my opinion it is advisable to follow accounting of grants for ngos as per option C – Hybrid method, which is self explanatory and showing correct information.

Note – In all the above three methods, presentation of Receipts and Payment Accounts would not change.

For any questions or query hit the below comment section.

5 replies
  1. Ramani
    Ramani says:

    There are grants which allow utilisation of the same for purchase of assets for the project in addition to meeting the project expenditure.
    in such cases can the amount spent for purchase of assets be shown as “expenditure” and the assets kept in the books at a nominal value of Rs1/= for control purposes?

    Reply
    • Jahir Mansuri
      Jahir Mansuri says:

      It is better to show assets at actual value instead of Rs. 1 and on the liability side create “Fixed Assets Fund from Funding Agency” of same amount.

      Reply
  2. Jahir Mansuri
    Jahir Mansuri says:

    It should work like this –
    1) Entries when you purchase fixed assets
    Budget Head Expenses(dr)
    To Cash/Bank(cr)
    2) When you capitalize FA
    Fixed Assets(dr)
    To Reserve for Fixed Assets(cr)
    As per my opinion, one should not charge depreciation on the fixed assets purchased from donors fund. Because it is already debited to I/E in full. Still if you want to calculate dep, pass this entry instead of reducing fixed assets amount by dep.
    3) Dep entry
    Dep A/c(dr)
    To Income and Exp (cr)

    Reply
    • Jahir Mansuri
      Jahir Mansuri says:

      If you maintain FC and NonFC in a Single Tally Company, then it is not a separate set of accounts. Thus it is advisable to have two companies in Tally – FC and NonFC

      Reply

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply

Your email address will not be published. Required fields are marked *